The short version
Get in touch as soon as you have a move date. A trial usually starts within a week of our first call, and for a new office we install the week before your first day.
Your new building will almost certainly want a certificate of insurance (COI) before we come in. We send a sample for you to pass on.
Plan the pantry while the space is empty: two feet of counter, a power outlet and a fridge for the milk.
When to get in touch
Coffee usually gets sorted in the last week, after the desks, the internet and the keys. It doesn’t need to be.
A free trial usually starts within a week of our first call, depending on which machines we have in stock. For a new office build-out we plan the install for the week before your first day, while the office is still quiet, so the team has coffee from the first morning. The sooner we know the move date and the new address, the easier that week is to book.
What your new building will ask for
Most Manhattan office buildings won’t let a vendor in without a certificate of insurance on file. Building security or the property manager will usually tell you exactly what they need. We send a sample COI you can pass straight to them, which saves a round of emails.
On install day, someone from your office needs to be there to let us in. The install itself takes 5 to 10 minutes.
Planning the new pantry
A move is the easiest time to get the coffee station right, because nothing is in the way yet. The machine needs about two feet of counter and a power outlet. It runs from a water tank, so there’s no plumbing to plan into the build-out, and a fridge beside it keeps the milk where it’s needed.
We wrote a full list for this: how to set up an office coffee station.
If you already have our machine
Your movers can box it up, or we can move it and set it up in the new space, at no additional charge. The details, along with switching machines and covering several floors, are in our FAQ on changing offices. If the new office is bigger, the JURA GIGA X8 is our higher-capacity machine.
A moving checklist for the coffee
- as soon as the move date is set: tell us the new address and the date
- ask the new building what its COI needs to show, and pass on our sample
- plan two feet of counter and an outlet in the new pantry, with a fridge beside it
- decide whether your movers take the machine or we do
- the week before your first day: install, with someone there to let us in
- your first morning: the machine is stocked and ready
Questions
What should we tell you about the move?
The new address, the move date, roughly how many people will be in the new office, and who at the new building handles vendor paperwork. That covers the machine choice, the install date and the certificate of insurance.
New to office coffee altogether? Start with our guide to pods and bean-to-cup, then see what our service includes. Or book a free trial for the new office.
